Job offer: Procurement Assistant

Duties and Responsibilities

1. Implement sustainable procurement strategies and policies that are in alignment with principles of fairness, integrity and transparency to achieve best value for money.

• Ensure full compliance of procurement activities with UNDP rules, regulations, policies and strategies. 
• Provide inputs to mapping CO procurement business processes in consultation with direct supervisor and office management. 

2. Support procurement processes for CO, projects, and other UN Agencies.

• Provide inputs for preparation of procurement plans for the country office and projects.
• Support preparation of RFQ, ITB or RFP documents, and receive and conduct preliminary evaluation of quotations, bids or proposals. 
• Prepare Purchase Orders and contracts in and outside of e-procurement, prepare recurring purchase orders for contracting services, create vendors and buyer profiles in e-procurement; and maintain the filing system in the Procurement unit. 
• Timely corrective actions on POs with funds status failed and other problems.
• Prepare submissions for internal procurement review committees (CAP, RACP and ACP).
• Preparation of cost-recovery bills for the procurement services provided by UNDP to other Agencies.
• Assist in implementation of joint procurement processes for the UN Agencies.
• Assist in providing orientation to clients about UNDP procurement. 
• Liaise with other units within UNDP and projects for effective procurement delivery.

3. Contribute to implementation of sourcing strategies to find best values in the marketplace

• Update rosters of suppliers.
• Establish Long Terms Agreements, as appropriate.
• Support in providing orientation and briefing to prospective vendors/suppliers.
• Brings in innovative ways of working within the ongoing dynamic environment

4. Support procurement knowledge building and knowledge sharing in CO.

• Participate in procurement training for operations and project staff.
• Make sound contributions to knowledge networks and communities of practice.
• Show learning attitude for the ERP used by UNDP and work in a problem solving approach.

5. Gender Equality and Social Inclusion Sensitivity

• The incumbent will ensure that Gender and Social inclusion perspective in ensured while undertaking any procurement activity.
• Promote work life balance, prevention of sexual harassment and abuse of authority, ensure gender equality and respect for diversity.

Job Specification

Required Skills and Experience
 

Education:

• Secondary education is required. 
• A university degree in Business Administration, Public Administration, Finance, Economics or equivalent will be given due consideration, but it is not a requirement.
• CIPS level 2 is a requirement for this position. If certification is not available at the time of recruitment, it should be obtained within one year. 

Experience:

• Minimum of 5 years (with high school diploma) or 2 years (with bachelor’s degree) of relevant progressively responsible administrative experience in procurement is required at the national or and international level. 
• Proven experience of supporting complex and high value procurements
• Experience of Contract Management
• Completion of CIPs training will be an added advantage
• Experience in the use of computers, office software (MS Word, Excel, etc.), database packages, and web- based management systems such as ERP.

Language:

• Fluency in (written and spoken) of English and Nepali is required. 

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