Experience:
At least 5 years of professional experience in a finance, HR, and administrative management role, with significant experience in project-based or nonprofit environments.
Strong track record of managing financial operations, including budgeting, financial reporting, and compliance.
Experience in human resource management, including recruitment, employee relations, training and development, and compensation.
Proven ability to manage administrative functions such as office management, documentation, event coordination, and general operations.
Strong financial management skills, with proficiency in financial planning, accounting software (e.g., QuickBooks, Tally, Xero), and financial reporting.
Deep understanding of Nepali tax laws and labor laws, ensuring compliance with both local and international regulations.
Excellent communication skills (written and verbal) in English and Nepali.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
Strong organizational skills, with the ability to handle multiple tasks simultaneously and prioritize effectively.
Attention to detail and high accuracy in financial record-keeping and documentation.
Proactive, self-motivated, and able to work independently with minimal supervision.
Strong problem-solving abilities, with a focus on finding practical solutions in a dynamic work environment.
Strong interpersonal and leadership skills, with the ability to manage cross-functional teams and foster a collaborative work environment.
A commitment to diversity, equity, and inclusion, especially in promoting disadvantaged and marginalized groups.
Previous experience working in arts, culture, or music-related projects is highly desirable, especially in a multicultural or international setting.
Knowledge of Nepali HR regulations and experience managing international grants or project funding is an advantage.
Proficiency in or familiarity with project management tools such as Trello, Jira, and ClickUp to streamline workflows, facilitate seamless coordination with the Project Manager, and ensure effective collaboration across the team.
- <strong>Budgeting and Financial Planning:</strong><ul><li>Develop and manage the project’s annual budget with the Project Manager and the core project team.
- Monitor expenditures and ensure that the project stays within its financial framework.
- Provide financial forecasting and strategic advice to the project team.
- <strong>Accounting and Financial Reporting:</strong><ul><li>Oversee daily financial operations, including managing accounts payable/receivable.
- Prepare monthly, quarterly, and annual financial reports.
- Prepare a complete end of year financial report to be approved by the Project Manager, CEO of Skathi Entertainment and to be submitted to the Embassy.
- Ensure accurate financial record-keeping and compliance with applicable accounting standards.
- <strong>Cash Flow Management:</strong><ul><li>Monitor the project’s cash flow to ensure adequate liquidity for operations.
- Manage payment schedules, ensuring timely payments to contractors, vendors, and employees.
- <strong>Tax and Compliance:</strong><ul><li>Ensure compliance with Nepali tax laws and regulations.
- Liaise with auditors and manage tax filings as required.
- <strong>Payroll Management:</strong><ul><li>Manage payroll processing for all project staff, ensuring accurate and timely payment of salaries and compliance with Nepali labor laws, including salary and benefits regulations.
- Handle the submission of taxes, social security, insurance, and other employee-related deductions, ensuring compliance with local regulations and timely filings.
- Maintain accurate records of all tax-related obligations and ensure all required documentation is prepared and submitted on behalf of contractual employees, in line with the project’s financial and compliance requirements.
- <strong>Recruitment and Staffing:</strong><ul><li>Support the Project Manager with the administrative and financial aspects of the recruitment process, including preparing contracts and ensuring compliance with the project’s budget and financial resources.
- Ensure all staff recruitment activities are in line with financial and regulatory requirements.
- <strong>Onboarding and Documentation:</strong><ul><li>Oversee the preparation and management of employment contracts, ensuring all necessary documentation is completed in accordance with project requirements and legal obligations.
- <ul><li>Maintain an organized and up-to-date HR file system, ensuring proper record-keeping of employee details, contracts, and other related documentation.
- <ul><li>Ensure a healthy and productive work environment through conflict resolution and employee support.
- Address employee grievances promptly and professionally.
- <strong>Compensation and Benefits:</strong><ul><li>Manage employee compensation packages and benefits, ensuring competitiveness and fairness.
- Administer health insurance and other employee benefits programs.
- Provide strategic oversight for the day-to-day administrative operations of the office, ensuring efficiency and alignment with project objectives.
- Supervise the Administrative Assistant in managing office supplies, equipment, and facility maintenance to ensure a safe and organized work environment.
- Establish office policies and guidelines, delegating routine tasks while maintaining accountability for overall office functionality.
- Lead the creation of an efficient archiving and documentation system in consultation with the Embassy to ensure compliance with its standards.
- Coordinate with the Project Manager, Legal Advisor and the Embassy to organize capacity-building training sessions for the administrative staff on using and maintaining the archiving systems effectively.
- Review and approve filing practices managed by the Administrative Assistant, ensuring secure and accessible archiving of financial, HR, and project-related documents.
- Provide administrative and logistical support to the Project Coordinator for internal and external meetings, workshops, and events.
- Ensure alignment of budgets, compliance, and financial approvals for events in coordination with the Project Coordinator.
- Supervise the Administrative Assistant in managing logistical details, such as venue bookings and communications, ensuring they meet project standards.
- Review and approve event-related financial documentation and reports for accuracy and compliance.
- Provide high-level support to the Project Manager by facilitating coordination of cross-functional activities and ensuring tasks are executed efficiently by the administrative team.
- Review and approve drafts of professional communications, reports, and presentations prepared by the Administrative Assistant.
- Strategize and approve travel and accommodation arrangements for staff and stakeholders, ensuring alignment with project needs and budgets.
- Delegate booking and logistical tasks to the Administrative Assistant while ensuring timely and accurate execution.
